Subcontract Specialist
Sealaska Technical Services, LLC, 1200 Trinity Drive, Los Alamos, New Mexico, United States of America Req #195Thursday, September 7, 2023Job
Summary:
The Subcontract Administrator will support the procurement and subcontracting needs of our Los Alamos Legacy Cleanup Contract work, with the potential to support other projects.
The Subcontract Administrator will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and all operational training; assure procedural and regulatory compliance; and make safety and security an integral part of every task, including taking the necessary steps to pause or stop work if continuing the task is unsafe or compromises security.
Duties/
Responsibilities:
o Prepare and issue competitive and non-competitive solicitations.
o Prepare award determination memos.
o Prepare request for consent packages.
o Prepare and award purchase orders and subcontracts for services, materials, supplies and equipment within their delegated purchasing authority.
o Analyze price or cost to determine if the selected supplier is offering a fair and reasonable priceo Determine supplier responsiveness to the solicitation.
o Determine if the supplier is responsible.
o Negotiate price and terms and conditions.
o Maintain complete and compliant procurement files.
o Review subcontractor invoices.
o Perform small business outreach.
o Ensure purchasing activities are in accordance with applicable federal regulations or client requirements.
o Ensure client flow down requirements are properly included in purchase orders and subcontracts.
o Performs other duties as assigned.
Required Skills/Abilities:
o Working knowledge of different contract types (i.
e.
firm fixed price, fixed unit price, labor hour, time & material, cost reimbursement), and the Federal Acquisition Regulations, is required.
o Experience with Microsoft Word, Excel (formulas) and SharePoint is required.
o Oracle experience is preferred, but not required.
o Excellent written and oral communication skills are required.
o Experience soliciting, awarding, and managing construction subcontracts is preferred, but not required.
o Must have a valid driver license and be able to pass the company DMV check to be a Tetra Tech-qualified driver of corporate/rental vehicles.
o Must pass a pre-employment drug test in compliance with state regulations.
o Excellent interpersonal and customer service skills.
o Excellent organizational skills and attention to detail.
o Excellent time management skills with a proven ability to meet deadlines.
o Ability to prioritize tasks and to delegate them when appropriate.
o Ability to function well in a high-paced and at times stressful environment.
o Proficient with Microsoft Office Suite or related software.
Education and
Experience:
o Prefer a bachelor's degree with a focus in Business.
Experience can be substituted.
o 5 years of subcontract administration experience.
Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands :
o Physical demand requirements are in excess of those for sedentary work.
o The employee exerts up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
o Frequently required to stand; walk; sit; use hands to handle or feel and reach with hands and arms.
o Occasionally required to stoop, kneel, crouch, or crawl.
o Specific vision abilities required by this job include close vision and distance vision.
o Regularly required to talk or hear.
The noise level in the work environment is usually quiet to moderate.
Work Environment :
While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position.
It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary.
This description does not constitute a written or implied contract of employment.
Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska.
Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska.
We serve the twin goals of economic prosperity and environmental protection.
Sealaska Technical Services, LLC is a subsidiary of Sealaska.
We are committed to providing the best possible climate for maximum development and goal achievement for all our employees.
As a subsidiary of a Native-owned company, Sealaska Technical Services, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.
Sealaska Technical Services, LLC is an equal opportunity employer.
All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability.
However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe oIndian Tribe means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat.
668; 43 U.
S.
C.
1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
Sealaska Technical Services, LLC, 1200 Trinity Drive, Los Alamos, New Mexico, United States of America#J-18808-Ljbffr Recommended Skills Administration Attention To Detail Communication Construction Coordinating Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
The Subcontract Administrator will support the procurement and subcontracting needs of our Los Alamos Legacy Cleanup Contract work, with the potential to support other projects.
The Subcontract Administrator will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and all operational training; assure procedural and regulatory compliance; and make safety and security an integral part of every task, including taking the necessary steps to pause or stop work if continuing the task is unsafe or compromises security.
Duties/
Responsibilities:
o Prepare and issue competitive and non-competitive solicitations.
o Prepare award determination memos.
o Prepare request for consent packages.
o Prepare and award purchase orders and subcontracts for services, materials, supplies and equipment within their delegated purchasing authority.
o Analyze price or cost to determine if the selected supplier is offering a fair and reasonable priceo Determine supplier responsiveness to the solicitation.
o Determine if the supplier is responsible.
o Negotiate price and terms and conditions.
o Maintain complete and compliant procurement files.
o Review subcontractor invoices.
o Perform small business outreach.
o Ensure purchasing activities are in accordance with applicable federal regulations or client requirements.
o Ensure client flow down requirements are properly included in purchase orders and subcontracts.
o Performs other duties as assigned.
Required Skills/Abilities:
o Working knowledge of different contract types (i.
e.
firm fixed price, fixed unit price, labor hour, time & material, cost reimbursement), and the Federal Acquisition Regulations, is required.
o Experience with Microsoft Word, Excel (formulas) and SharePoint is required.
o Oracle experience is preferred, but not required.
o Excellent written and oral communication skills are required.
o Experience soliciting, awarding, and managing construction subcontracts is preferred, but not required.
o Must have a valid driver license and be able to pass the company DMV check to be a Tetra Tech-qualified driver of corporate/rental vehicles.
o Must pass a pre-employment drug test in compliance with state regulations.
o Excellent interpersonal and customer service skills.
o Excellent organizational skills and attention to detail.
o Excellent time management skills with a proven ability to meet deadlines.
o Ability to prioritize tasks and to delegate them when appropriate.
o Ability to function well in a high-paced and at times stressful environment.
o Proficient with Microsoft Office Suite or related software.
Education and
Experience:
o Prefer a bachelor's degree with a focus in Business.
Experience can be substituted.
o 5 years of subcontract administration experience.
Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands :
o Physical demand requirements are in excess of those for sedentary work.
o The employee exerts up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
o Frequently required to stand; walk; sit; use hands to handle or feel and reach with hands and arms.
o Occasionally required to stoop, kneel, crouch, or crawl.
o Specific vision abilities required by this job include close vision and distance vision.
o Regularly required to talk or hear.
The noise level in the work environment is usually quiet to moderate.
Work Environment :
While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position.
It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary.
This description does not constitute a written or implied contract of employment.
Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska.
Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska.
We serve the twin goals of economic prosperity and environmental protection.
Sealaska Technical Services, LLC is a subsidiary of Sealaska.
We are committed to providing the best possible climate for maximum development and goal achievement for all our employees.
As a subsidiary of a Native-owned company, Sealaska Technical Services, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.
Sealaska Technical Services, LLC is an equal opportunity employer.
All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability.
However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe oIndian Tribe means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat.
668; 43 U.
S.
C.
1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
Sealaska Technical Services, LLC, 1200 Trinity Drive, Los Alamos, New Mexico, United States of America#J-18808-Ljbffr Recommended Skills Administration Attention To Detail Communication Construction Coordinating Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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